Shelf replenishment from POS sales

What runs without you

Sales reduce the shelf estimate as they happen. Refill work appears when a shelf drops below its minimum. The pull list orders itself by your stockroom sequence. Completed refills credit the shelf back. None of that needs a decision.

If you switch it on, a location also keeps its own minimums and targets up to date from what actually sold there, once a day. It runs off the sale itself rather than a nightly job, so a shop that sold nothing gets no run — which is the right answer, because nothing the figures depend on has changed.

What you keep deciding, and what you can hand over

Nothing writes to Shopify inventory without review. A cycle count produces a variance report first, and applying it needs an explicit approval, with a threshold above which a manager has to be the one approving.

Shelf targets were on this list too, and the objection was a fair one: a target that moves on its own is a target you cannot reason about when the pull list looks wrong. A location can now keep its own targets up to date from its own sales — off unless you switch it on, once a day, and every shelf it changes records what the figures were, what they became, and what sold to move them. The objection did not go away. That is what answering it costs.

For four hundred products, approving each suggestion by hand is not a decision you are making. It is a decision you are not making, repeatedly.

What needs a physical count

Accuracy. A shelf estimate is arithmetic over recorded events, and reality includes breakage, theft and the unit somebody moved. The estimate carries a confidence state, decays to stale over time, and a count is what resets it to verified.

That is not a limitation to work around; it is the honest position. Any system offering shelf-level certainty without a count is offering something it cannot know.

Common questions

How often should we count?

Cycle count the fast movers and the high-value lines often, everything else rarely. The alerts flag which products have gone longest without a count, and which ones show signs of drift — more sold than the shelf was believed to hold.

Other guides

• Replacing Stocky’s Fill Shelves

  Stocky is gone and I relied on Fill Shelves. What do I use now?

• Stocky alternatives, compared honestly

  Stocky is gone. Which app should I actually be looking at?

• Choosing a Stocky replacement

  Which app do I move to, and am I replacing one thing or several?